Administrative Assistant - Part Time

Location: Hood River, OR
Date Posted: 03-12-2018
MacKay Sposito is seeking a part-time Project Clerk to join our team. This individual would report to our Hood River, OR client location and provide a variety of administrative support to multiple individuals and complete construction project-related and general office administrative work. Must be a team player able to work in a fast-paced environment, meet tight deadlines, be flexible, and work independently.

Keys to Success:
The information provided below encompasses the functions and capabilities linked with this position.  This position is will provide a variety of general office and project based administrative support to multiple individuals including:
  • Receiving and sending mail and email as required and maintaining an incoming and outgoing register for certain documents.
  • Using copier and computers to copy, scan and/or transmit documents or create packets of materials for distribution.
  • Setting up and maintaining various paper and electronic filing systems.
  • Creating and maintaining Excel spreadsheets.
  • Processing and/or preparing written correspondence or other documents using Word and Adobe.
  • Answering telephone, screen or forward calls, provide information as needed, take messages and/or schedule appointments.
  • Greeting visitors, determine nature and purpose of visit, implement registration of visitors, and direct visitors to staff or designated meeting locations.
  • May order office supplies and monitor inventories to replenish as needed.
  • Providing project assistance, which may include producing and sending out project status reports, budget tracking, and document routing.
  • Other administrative duties as may be assigned.
  • Requires at least two (2) years of general office experience.
  • Valid driver’s license and ability to be insured by the company’s automobile insurance policy.
  • Must be proficient in typing with accuracy and have working knowledge of word processing and spreadsheet software.
  • Requires excellent interpersonal and customer service skills with the ability to maintain composure while under pressure and remain flexible despite interruptions and/or routine changes.
  • Ability to organize and complete multiple assignments on time with accuracy is required.
  • Ability to be reliable and work with minimal supervision while maintaining productivity is essential.
  • Building and maintaining professional co-worker, client, and community relationships.
Our Values:
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work.
We believe in constructive candor with our clients - always telling the client everything they need to know to make fully informed decisions and within our relationships internally. By creating a positive, committed and supportive environment, we are able to challenge our people to be the best they can be, and to celebrate every success. 

About MacKay Sposito:
Providing consultation services to energy, public works and land development clients, MacKay Sposito’s expertise spans civil engineering, construction management and inspection, land surveying, planning and project management, and landscape architecture for both public and private sector.     

Whether connecting public and private sectors, helping our clients put together a complex mixed-use master plan development, getting power to a remote rural outpost, or improving a city’s facilities, MacKay Sposito is all about building lasting relationships and strong communities. At our core, we’re committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients.

We promise to challenge, inspire, and reward you.
We are proud to be an Equal Employment Opportunity/Affirmative Action Employer. We are also an E-Verifying employer.

Successful employment at MacKay Sposito requires passing a pre-employment background check and drug screening.
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